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Administrative Assistant

Company: Eastern Bank
Location: Lynn
Posted on: January 8, 2021

Job Description:

The Administrative Assistant provides executive support to the Vice Chair, Chief Financial Officer / Chief Administrative Officer and oversees all aspects of scheduling, meeting preparation, Management Committee interaction, team meetings and projects. In addition to supporting the CFO/CAO the position will provide support for the Investor Relations team and back up support for the Legal team as needed.The role requires a broad level of administrative experience, solid technical skills and must be able to interact positively and diplomatically with a wide range of senior executives. The Administrative Assistant performs a broad variety of administrative tasks including:--- Manages and organizes all aspects of the CFO/CAO's calendar of appointments and events, managing multiple requests for meetings as well as prioritizing requests.--- Provides confidential support for CFO/CAO and direct reports.--- Coordinates logistics for meetings: gathering, preparing and distributing materials, PowerPoint presentations and proofread materials.--- Produces reports for divisional and company-wide meetings, collecting data and information from others.--- Serves as backup support for Legal.--- Supports Investor Relations team in preparing materials and scheduling investor and analysts' meetings.--- Handles special administrative projects as assigned. --- Schedules Disclosure Committee meetings and distributes meeting materials. --- Serves as the Signature Cards File Administrator which includes record maintenance, changes and quarterly review.--- Serves as the Cobblestone Administrator and Travel Administrator for the division.--- Serves as e-Time Coordinator and orders office supplies for the office.--- Conducts the Annual User Review.--- Prepares expense reports and reconciles monthly corporate credit card statement.--- Assists Controller with tax return mailing. --- Attends Sustainability Network meetings and occasionally provides logistical support.--- Coordinates divisional meetings including team meetings, business plan reviews and recognition luncheons.--- Participates in Management Committee Administrative Admin team supporting corporate meetings.Successful incumbent will demonstrate strong skills in the following areas:--- 5 years of experience performing administrative support, preferably supporting executives. College degree is a plus.--- Requires strong communication skills-both verbal and written.--- Ability to execute nimbly in a fast-paced, complex, and changing work environment.--- Very strong interpersonal skills and the ability to build relationships with all levels of internal management and staff. Must be a strong team player.--- Project coordination experience.--- Requires strong computer skills and thorough and proficient knowledge of Microsoft Word, PowerPoint, and Excel.--- Knowledge of Diligent, Cobblestone, Archer and SharePoint is helpful.--- Requires demonstrated skills in administrative writing, managing processes, analyzing information, professionalism, problem solving, and ability to embrace new ideas.--- Ability to work with teams and colleagues internally and externally to develop and implement changes and solutions. Proactive approach to problem-solving with strong decision-making capability.--- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.--- Proven ability to handle confidential information with discretion and demonstrate the highest level of customer service and response.CB2

Keywords: Eastern Bank, Lynn , Administrative Assistant, Administration, Clerical , Lynn, Massachusetts

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