Department Specialist II

Company: Element Care
Location: Lynn
Posted on: August 3, 2022

Job Description:

Under general supervision, performs a variety of administrative duties such as typing, maintaining calendars, compiling routine reports, creating graphic presentations and filing. Duties and tasks are frequently non-routine. This position receives no instruction on routine work; special projects and requests are well defined. This position is full time. Monday thru Friday 8am to 4pm with no weekend or holiday hours. ESSENTIAL RESPONSIBILITIES:

• Uses a variety of software packages to prepare routine correspondence. Proofreads and checks materials for spelling, grammar, layout, and punctuation, making changes as appropriate. This may include assignments of a confidential nature.
• Prepares and formats information into databases and spreadsheets. Verifies data for accuracy and completeness. Compiles information for inclusion in reports.
• Organizes meeting logistics. Prepares meeting materials such as agendas, timelines, reports, and presentations.
• Assists with the preparation of presentation materials including proofreading, editing, and printing.
• Establishes and maintains files and records.
• Sorts and distributes incoming mail.
• Communicates information concerning standard departmental policies and procedures in response to inquiries.
• May maintain calendars, arrange appointments, meetings, and tracking of documentation.
• May provide back-up support for other areas.
• May provide training to other non-exempt personnel.
• Performs other duties as required. JOB SPECIFICATIONS:
  • High school degree or equivalent.
  • Previous (2-3 years) administrative or related experience required.
  • Ability to interact with all levels of internal and external personnel.
  • Ability to maintain confidentiality.
  • Demonstrated analytical and problem solving skills.
  • Strong written and verbal communication skills.
  • In-depth knowledge of standard corporate software packages.
  • Proficiency in typing.
  • Proof of Covid vaccines required.
    
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Keywords: Element Care, Lynn , Department Specialist II, Other , Lynn, Massachusetts