Administration clerk

Company: Adecco USA
Location: Ipswich
Posted on: September 16, 2022

Job Description:

TITLE: Sales Administrator PRIMARY PURPOSE OF JOB To assist sales managers with quotes and projects (administrative support). To work with co-workers to help the department and company run smoothly. To handle all administrative duties including assisting with the phones. PRINCIPAL DUTIES AND RESPONSIBILITIES

• Create quotes to assist machine sales managers.
• Expedite orders upon receipt of purchase orders which consists of creating ENA new project in Great Plains to produce down payment invoice, update SAP offer, create ENA OC for customer, produce PO to EA, create hedge form to purchase EUR for specific project, update shared drive folder along with Black Book Spreadsheet. Approve and process invoicing from EA for machines. Approve & process EA contracts and/or outside vendors upon receipt to be assured matches order (ENA PO) prior to signing.
• Create cost calculation sheets for each project and update with change orders throughout project.
• Maintain Black Book Spreadsheet to retain project digitally which entails all of the sales administration side - start to finish. Track technical documents/milestones for projects. Follow up SPP for customer after converted from EA quotes to SP dept. when applicable.
• Create customers for SAP system. Advise EA of machine location changes, update SAP and any other areas necessary. Assist co-workers when necessary for specific projects.
• Create invoices in Great Plains according to billing schedule throughout project.
• Maintain Access machine database.
• Use Austria databases/programs/tools for assistance with quoting new projects. KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
• Work requires, in addition to the skills normally acquired through a general high school education, specialized or technical training which may be obtained in high school commercial or shop courses, or by a relatively brief period (more than six months but less than one year) of intensive preparation outside of school including Microsoft Office applications and SAP.
• Between two and three years of progressively more responsible experience is required.
• A relatively high level of analytical ability is required in order to find solutions to difficult human, technical or administrative problems. WORKING CONDITIONS
• Good working conditions, almost complete absence of disagreeable elements. Employee exposed to adverse or hazardous working conditions. 5% or less of work time. Physical demands: carrying, standing, fting, squatting, hearing, sitting, climbing, walking, kneeling, speaking, twisting, writing, attendance.
• Work which regularly produces a high level of mental/visual fatigue. 50 - 80% of work time. Mental demands: reading, detailed work, confidentially, problem solving, verbal communication, written communication, customer contact, multiple concurrent tasks, constant interruptions, reading technical information, math, stress. Equal Opportunity Employer/Veterans/DisabledTo read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adeccousa.com/candidate-privacyThe Company will consider qualified applicants with arrest and conviction records

Keywords: Adecco USA, Lynn , Administration clerk, Other , Ipswich, Massachusetts